How to Use VoiceMeetAI
Get the most out of your AI-powered voice assistant. This guide will walk you through every feature of the VoiceMeetAI Chrome extension.
Video Tutorial
Watch our comprehensive tutorial to see VoiceMeetAI in action and learn how to use all features effectively.
Quick Navigation
1. Understanding Chat Context
What is Chat Context?
Chat context is like giving your AI assistant a brief introduction before a conversation. It helps the AI understand what you're discussing and provide more relevant, accurate responses.
Think of it this way:
Imagine walking into a meeting room. Without context, you don't know if it's a budget review, product launch, or team celebration. Context tells the AI what "room" it's entering, so it can respond appropriately.
Why Context Matters
✓ With Good Context
- • More accurate transcriptions
- • Relevant AI responses
- • Better understanding of technical terms
- • Appropriate tone and formality
✗ Without Context
- • Generic responses
- • Misunderstood industry terms
- • Less helpful suggestions
- • May miss important nuances
Context Examples
📊 Business Meeting
Context: "Q4 sales review meeting discussing revenue targets and market expansion"
The AI will focus on business metrics, financial terms, and strategic planning.
👨💻 Technical Discussion
Context: "React development session on implementing user authentication"
The AI will understand programming terms, React concepts, and authentication workflows.
🎓 Online Lesson
Context: "Biology lecture on cellular respiration and ATP production"
The AI will recognize scientific terminology and provide educational insights.
🤝 Job Interview
Context: "Frontend developer interview for senior position"
The AI will help capture technical questions and candidate responses accurately.
💡 Pro Tips for Better Context
- • Be specific about the topic and purpose
- • Include relevant industry or technical terms
- • Mention the type of meeting or discussion
- • Add participant roles if relevant (e.g., "customer support call")
2. File Upload (Pro Plan)
Enhanced AI Context with Files
Pro plan users can upload up to 3 files to provide additional context for AI responses. The AI can reference information from uploaded images, documents, CVs, and other files when answering your questions, making responses more personalized and accurate.
⭐ Pro Plan Feature
File upload is exclusively available to Pro plan subscribers. Upgrade your plan to unlock this powerful feature.
Supported File Types
🖼️ Images
Screenshots, charts, presentations, visual content for context
📄 Documents
PDFs, reports, meeting agendas, reference materials
📋 CVs & Resumes
Perfect for answering questions about experience and qualifications
How to Use File Upload
1️⃣ Access File Upload
- Create a new chat or use an existing one
- Look for the file upload area in the extension interface
- The upload feature is clearly marked as "Pro" if you're not subscribed
2️⃣ Upload Your Files
- Click the upload area or drag and drop files directly
- Select up to 3 files (images, PDFs, documents, etc.)
- Files are automatically processed and become available as context for AI responses
- You'll see preview thumbnails of uploaded files
3️⃣ Ask Questions About Your Files
- Ask direct questions about content in your uploaded files
- AI uses file information to provide personalized, contextual answers
- Example: "What's my experience?" (with uploaded CV) or "Summarize this document"
- Works with both voice questions and text chat
Use Cases & Examples
🎯 Personal CV Questions
Upload: Your CV or resume
Ask "What's my experience?" or "What are my key skills?" and AI will provide answers based on your uploaded CV.
📊 Document Inquiries
Upload: Reports, contracts, or presentations
Ask questions like "What are the key points?" or "Summarize this document" and get contextual answers.
🖼️ Image-based Questions
Upload: Screenshots, charts, or diagrams
Ask "What does this chart show?" or "Explain this diagram" and AI will reference the uploaded image.
💡 Pro Tips for File Upload
- Upload relevant files before asking questions about them
- Use clear, high-quality images for better AI understanding
- Name your files descriptively to help with context
- Maximum of 3 files per chat ensures focused responses
3. Managing Your Chats
Opening the Sidebar
Click the sidebar icon in the top-left corner of the extension to view all your chats.
Managing Chats
Viewing Your Chats
The sidebar displays all your conversations, with the most recent at the top. Each chat shows the context you provided when creating it.
Deleting a Chat
Important: Chat deletion is done through a right-click menu. Here's how:
- Open the sidebar to see your chat list
- Right-click on the chat you want to delete
- Select "Delete" from the context menu
- The chat will be permanently removed
📝 Note about Chat Management
- • Chats are saved automatically
- • You can have multiple chats for different topics
- • Deleted chats cannot be recovered
- • Each chat maintains its own conversation history
4. Recording and Transcribing Audio
How Audio Recording Works
⚠️ Important Recording Requirements
- •Current Tab Only: VoiceMeetAI records audio from the CURRENT TAB only. You must keep the tab with your meeting/video active during recording. Switching tabs will stop audio capture.
- •Keep Extension Open: The VoiceMeetAI extension window must remain open during recording. Closing the extension will stop the recording process.
VoiceMeetAI can capture audio from two sources to create transcriptions and AI responses:
🔊 Tab Audio
Captures sound from your active browser tab (meetings, videos, presentations)
🎤 Microphone (Pro)
Records your voice for questions, comments, or participation
Step-by-Step Recording Guide
1️⃣ Start a New Chat
- Click the "New Chat" button (pencil icon)
- Enter your context (what the conversation is about)
- Click "Submit" to create the chat
2️⃣ Enable Microphone (Optional - Pro Plan)
- Click the microphone button to toggle it on/off
- Green bars indicate your microphone is active and picking up sound
- Click the dropdown arrow to select a different microphone
3️⃣ Record Your Audio
- Click the "Record" button to start capturing audio
- The button changes to "Stop" while recording
- Blue bars show tab audio levels being captured
4️⃣ Get Your Transcription
- Click "Stop" when you're done recording
- The audio is automatically sent for processing
- You'll see the transcription appear in the chat
- The AI will provide a helpful response based on the content
✅ Best Practices
- Ensure clear audio from your tab
- Minimize background noise
- Speak clearly when using microphone
- Keep the extension window open while recording
- Stay on the current tab - don't switch tabs
⚠️ Common Issues
- No audio after tab switch: Stay on the same tab
- Recording stopped: Keep extension window open
- No audio detected: Check tab volume
- Poor transcription: Improve audio quality
- Microphone not working: Check permissions
Need More Help?
Our support team is here to help you get the most out of VoiceMeetAI